College of Ocean and Earth Sciences, Xiamen University
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Assistant to Department Chair
COE COE 2016/9/9 412

Xiamen University envisions the development of a world-class program in Geological Oceanography with focus on interdisciplinary studies of sedimentary processes and the sedimentary record in China’s unique marginal seas. The Department of Geological Oceanography (DGO) has been officially established in June 2016, as part of the College of Ocean and Earth Sciences. To date, DGO already owns a strong team of faculties from different countries.

We invite applications for an administrative assistant to the department chair and vice-chair in all administrative matters as following.

Job Responsibilities:

Serve as assistant to the DGO chair and vice-chair in all administrative matters of the program, including but not limited to: 1) processing of official forms and approvals for the DGO; 2) creation and translation of official DGO communications; 3) maintaining budget and accounting of DGO financial transactions.  In addition the position supports the DGO faculty through: 1) assistance with production and editing of grant proposals, 2) scheduling and reserving facilities for all DGO activities and, 3) regular s to DGO website.

Job Requirements:

The successful candidate must have:

      Excellent interpersonal and communication skills, especially written and spoken command of English and Chinese, and the ability to perform accurate and efficient bi-directional translations.

      Proficiency in Microsoft office suite (i.e., Word, Excel, Power Point)

      Familiarity with academic administration setting and hierarchy, and ability to conduct DGO business in a highly structured and stratified work environment.

      Writing skills commensurate with production of official DGO communications.

      The ability to perform accounting and financial transactions in accordance with DGO needs.

Preferred qualifications include:

      University degree in one of the natural sciences

      Technical proposal writing skills

      Experience with website design and/or maintenance 

      Prior administrative experience in an academic setting

The job Has a good Salary, Interested applicants should submit a CV before 20 October 2016 , including academic qualifications and working experiences to: MS Jun Fan (fj@xmu.edu.cn). Please indicate the “Assistant to the DGO chair” in the title of the email. 


Attachment:
application form.docx


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